How can I record applications on my website and transfer them to Personio?

The WordPress plugin „PersonioPersonio Provides software for human resource management in companies Integration“ offers several ways to create application forms in your own WordPress website and to transmit their entries to Personio. What is possible here is described in the following article.

Background

Personio offers an API to transfer external applications to their systems. This allows Personio users to view and manage all applications for their own company in a central location.

If you publish job vacancies on your company's website, you want to be able to transfer applications entered there to Personio. The WordPress plugin „Personio Integration“ allows you to do just that.

Preparations

You need the following to enable the recording and transfer of applications to Personio:

• You have to decide which form plugin you want to use to record your applications on the website. More on this below.
• The Company ID and the Access Token provided by Personio. You can find both in your Personio account under Settings > Integration > API Credentials.

The right form plugin

The „Personio Integration“ plugin supports several form plugins to capture their data for applications and transmit it to Personio. As of the end of 2025, these are as follows:

• Avada Forms
• Contact Form 7
• Elementor Forms (Elementor Pro required)
• Everest Forms
• Fluent Forms (Pro required)
• Forminator
• WPForms (Pro required)

The plugin also provides its own form handler called „Personio Forms“. A little decision-making aid:

• Does the project use one of the above-mentioned form plugins? If so, it would be advisable to use this.
• If you do not have any of the above plugins, but would like to customize the form, we recommend integrating one of the above plugins into the project.
• In all other cases, you are welcome to use „Personio Forms“.

Furnishings

The form

The form can be set up quickly in the following steps:

1. In the WordPress backend, go to Applications > Settings and select the value „Application form“ in the „Applications in detail view“ field.
2. Then go to Applications > Extensions > Application forms and activate the form plugin you require. Follow the instructions for the settings at this point.
3. As soon as you have followed the instructions, you can already see an application form in the front end at any point, fill it in and send it off.

Note that you can also use individual forms per job or property of jobs. You can configure this later at any time.

The applications

To transfer incoming applications, you must enter the Company ID and the Access Token in the project once:

1. In the WordPress backend, go to Applications > Settings > Transfer to Personio.
2. Enter the Company ID and the Access Token in the fields there OR follow the setup for setting them up using the button displayed there.
3. You can then send applications to Personio.

Notes

Forms using one of the plugins mentioned above should only be adapted in terms of design, not structure. The fields generated by our plugin are mandatory in order to save the applications as such and transfer them to Personio. The specifications for this come from Personio, not from the plugin itself.

As applications are personal data, the plugin only stores them in encrypted form. They are also stored in the WordPress database for as short a time as possible. As soon as the application has been successfully transferred to Personio, it is removed from WordPress. You can also change this behavior in the settings under Applications > Settings > Transfer to Personio.